the make it your own vibe design party process
Step 1: Gather People Who Love Fabulous Statement Pieces and Share a Passion for Making a Difference!
To host a Make it Your Own Vibe Design Party you need a gathering of at least four and up to twelve people (including yourself). We limit it to twelve for the purpose of quality control and to be able to provide excellent service to the customers whose products are in the process of being constructed.
Guests should know up front what the party will entail and that they will be expected to actually purchase the product they have helped to create. We can supply you with personalized e-invitations you can send out to your friends and associates.
It is totally up to you whether or not you want to serve anything at your party. However, we do ask that you allow ample time for your guests to spend creating their products.
Step 2: Select a Qualifying Nonprofit Organization
There are a countless number of organizations in the world that work to make the world a better place. You and your guests can choose whichever organization you are passionate about. It can be a national, well-known organization, or a smaller one that operates only in your own community. However, it must be a 501(c)3 charitable organization capable of verifying their status and providing us with a letter acknowledging our donation.
Step 3: Schedule Your Party
When you schedule your party, you have the option of having one with or without our assistance via Zoom. We can help guide you through the process and help you render artwork that can easily be translated into a finished product. To schedule a party with our assistance, complete the Party Schedule Form and we will contact you back to schedule a time based on our availability, as well as that of you and your guests.
If you don't need assistance, just complete the form with your date, number of expected guests, etc. We still need to know that you will be conducting the party to be prepared for the upcoming orders. We would also like to be on hand just in case you have questions or need assistance.
Step 4: Gather Your Supplies
To conduct your party you will need a few supplies. The most important tool is our Design and Color Book. The book contains all the product templates needed to create your artwork, plus leather colors, sizing instructions, and order forms. You can download a free PDF copy that you can print on your own using your own printer.
You must gather the other supplies on your own. You will need:
1. Pencils with erasers (at least one for each guest)
2. Black fine tip markers (one for each guest)
3. Color markers or crayons,
4. Measuring tapes (at least one)
Step 5: Select Your Product to Customize
We have a curated selection of three (3) jacket styles (two of them are unisex) and one tote bag. Each can easily accommodate custom artwork. The product photos and descriptions are found in the Design and Color Book. You and/or your guests must select your products first.
Step 6: Design Your Jacket or Tote ~ How To Make It Your Own Vibe
Using the template provided for your selected jacket or tote in the Design and Color Book, you will use a pencil to sketch out the front and back designs on your selected product template. Using a pencil will let you draw, erase and re-draw your design until you're happy with it. Once you are satisfied, outline the basic design shapes using a black, fine-tip marker and fill the shapes in using the color markers. Crayons work well too! The key is to be creative and have fun in the process!
Step 7: Get Your Sizing Information
In the fashion world sizing is almost as fluid and styles themselves. So we provide a simple way to get a better fit in our standard sizes by using a garment from your closet that already fits you well.
You should find a lined jacket in your closet that fits you well. You should be able to zip or button the jacket selected all the way down the front and still comfortably cross your arms in front.
If you are hosting a party, ask your guests to measure their fitting jackets in advance using the Jacket Measuring Guide with instructions on how to measure for each of our customizable jackets. They can also bring them to the party and measure them as part of the party activities.
Step 8: Create an Order Number
IMPORTANT! Before orders are placed, you must help your guests create an order number that they will provide in the check out process. They will also add this number to all of the drawings and documents they upload for us to process their order.
The order number will contain the first, middle (if they have one), and last initials of their name, your first and last initial, and the date of your party. Example: if the guest's name is John George Doe, your name is Maria Barlow, and your party date is March 29, 2024. Their order number will be JGD-MB03-29-24.
You will be required to provide this number when you check out. Providing this number when you check out and adding it to all of the required forms you and your guests will upload to us, enables us to cross-check all documents to make sure they all relate to the same order.
Step 9: Pay for Your Product(s)
You and/or your guest guests will pay for the products using credit or debit cards. We also offer PayPal Credit which allows purchasers to pay for their items over a period of six months interest free.
Step 10: Submit Your Files
We will need the following pages to process the orders: drawings of the front and back of the jacket, or front and back (if applicable) of the tote bag, and a completed Customer Order Form. Make sure the name, order number and email address are entered on ALL sheets submitted for each order.
Your guests can use their smartphones to take photos of their pages and upload them to us by completing the Art and Info Submission Form and uploading the forms where indicated. Make sure the names, phone numbers and order numbers are clearly legible and that they match the information they provided when they selected and paid for their items.
Step 11: Review and Approve Final Designs
Once received, we review each drawing, and recreate them using the required specifications to make sure they can be sewn using the details and seaming required for the product style. We send final copies of the drawings via email to the customers for approval before we begin production.
Step 12: Receive Your Order and Share Your Vibe
Products are shipped via UPS Ground. Once orders are packaged and shipped, tracking numbers are sent to customers via email. We ask that you take a photo wearing or carrying your creation and send it to us to share on our "Make It Your Own Vibe" Gallery and on our social media platforms. Please share it on your own as well!
The Last Step - celebrate your goodness!
Once all orders have been finalized from your party, we'll send the donation generated by to your selected organization. Accompanying the check will be a letter identifying you and your guests as those responsible for the donation. You will have collectively used your creativity to help an organization working to create a better world!
Announcement
Make it Your Own Vibe with our new line of customizable products. Create a Jacket or tote bag that reflects your vibe! Gather friends and host a Design Party and raise funds for what you are passionate about!